Event: Valleys Xtreme

Organisers: Outdoor Welsh Events

Venue: Walters Arena, SA11 5TU

 

Date of Events 27th-28th January 2024

Permit No:  ACU 202494

Officials:

  • Clerk of the course: Nick Plumb – Licence number 208692
  • Chief Marshal: Paul Clayton
  • Safety Officer: Becky Preece
  • Secretary of the meeting: Ellie Plumb-Darrell
  • ACU Steward attedning: Mike Sewrad

 

Organisers Address for postal correspondence:

Outdoor Welsh Events, Unit 16 Woodlands Business Park, Ystradgynlais, South Wales SA9 1JW.

info@outdoorwelshevents.co.uk

Tel: 01639 874404

ELIGIBILITY
● Race Type: Qualifying & Extreme Enduro
● Track Length: Saturday - Qualifying 4 to 5 miles speed test 1-mile Xtreme test.  Sunday - Approx. 10 miles
This event is run in accordance with the ACU standing regulations for Enduro (ESR), the National Sporting Code and the Championship Regulations for Extreme Enduro .

INSURANCE

The Insurance cover for this event is “Basic”, there is no Personal Accident cover for Competitors and Liability cover in

respect of any claim made by third parties is limited to £10 million and £5 million for Medical Malpractice.

General & Important Notice:

ELIGIBILITY:
Open to all riders 14 and over.

14 years of age Restricted to a maximum machine capacity of 125cc.

15 Years of age – restricted to a maximum machine capacity of 250cc 2 or 4 stroke.
Please remember that children under the age of 18 will need to have their parent or legal guardian present when signing on.

VENUE / START AND FINISH:
The event will start and finish at “Walters Arena”, signed off the A4109, near Glyn-Neath, A465, South Wales SA11 5TU *Follow Arrows/Signs

A map to the venue can be found on Google Maps. Please take note of the directions as there are two stretches to the A4109 and the entrance to the event is on the stretch from Glyn-Neath to Ollwyn NOT where the road that passes through the town of Seven Sisters.

ENTRIES:
• Entries open: Friday 1st September 2023.
• Entries will close soon as the maximum capacity of riders have been reached.

CANCELLATION:
If you have opted to only pay 20% of your entry fee now this is non-refundable, if you have opted to pay in full and decide to cancel for any reason a 20% cancellation fee will be held, unless we cancel for any reason a full refund will be given.

CLASSES:

Valleys Xtreme AM:

  • Sportsman
  • Vets 40+
  • Vets 50+
  • Ladies
  • Youth 14–17 years of age

Valleys Xtreme PM:

  • Championship
  • Clubman
  • Elite Vets 40+
  • Expert

Valleys Lite:

  • Sportsman
  • Clubman
  • Expert
  • Veteran 40+
  • Ladies
  • Big Bike (Single 600cc above)
  • Big Bike (Twin 600cc above)
  • Youth 14-17 Years of age
  1. All bikes must be scrutineered to be able to race.

COURSE LAYOUT:
Qualifying AM & PM – 5-Mile speed & 1-mile Xtreme

Valleys Lite – 7-Mile Open flowing course

AM & PM Sunday Race Approx 10-Mile course Xtreme course.

RIDERS BRIEFING
Saturday's briefing for Valleys Lite  will be on the start line, the same goes for the Xtreme races on the Sunday. All bikes should be on the start line 30mins before the race start.

RACE START:

AM Race: The start of the morning race on Sunday will be engines off with groups leaving from their rows from Qualifying position from Saturday, each row will start as a mass start – the first wave starting at 9.00am, (Subject to change). This means you will need to line up on the start line at 8.30am.

PM Race: The start of the afternoon race on Sunday will be engines off with groups leaving from their rows from Qualifying position from Saturday, each row will start as a mass start – the first wave starting at 12.00pm, (Subject to change). This means you will need to line up on the start line at 11:15am.

The first 10 PM riders from the 10 bike shootout on Saturday will have their own start line, they will be in their Qualifying position from the shootout the day before, they will start with engines on *The Clerk of the course will walk in front of the start line and only once the COC have walked past your bike you can then leave* this will give the top 10 a slight advantage from each other depending where they qualified.

RACE DURATION:

Saturday

Xtreme Qualifying - AM 2 Hours & PM 2 Hours
Valleys Lite – 2hours

Sunday 9.00am - 11.00am = AM Race: 2hrs or 2 Laps

Every rider that makes it to at least the first check point will be awarded a finisher’s medal.
The finisher’s medal will be graded as follows:
● Gold: 2 Laps
● Silver: 1 Lap
● Bronze:  Any check points completed.

Sunday 12.00pm - 3.00pm = PM Race: 3hrs or 3 Laps

Every rider that completes one lap will be awarded a finisher’s medal.
The finisher’s medal will be graded by the number of full laps completed.
- Gold: 3 Laps
- Silver: 2 Laps
- Bronze: 1 Lap

NO HELP ZONE:
Any rider who is brave enough to attempt a 3rd lap will be presented with a “no help zone” section. Any riders seen to be getting any outside assistance in the “no help zone” will be penalised and lose the 3rd lap.

SIGNING ON & SCRUTINEERING:

Friday 15:00 – 19:00

Saturday 06:00 – 12:00pm

AM Riders: 6:00am - 8:00am
PM Riders 8:00am - 10:00am
Valleys Lite Riders: 10:00am - 12:00 noon

  • If you cannot make it for this time, you must phone the Event Secretary beforehand, and we will try to accommodate. Phone number to contact or 01639 874404.

TYRES:
Front and Rear tyre choices are unrestricted.

CAMPING & PARKING:
The site is on hard ground, people with tents be warned (bring something soft to sleep on)
Parking for caravans and motor homes will be available; HOWEVER, this is not a public campsite so there is no electricity, showers or running water. You need to bring your own water for drinking and washing. Portable toilets will be provided. Catering will be available daytime both Saturday and Sunday.

THE PRESENTATION:
Presentation for all races is on Sunday and will be near the finish after each race.

RACE MANNERS:
Please observe all “walking speed” markers. Remember to stop and help fallen or injured riders, i.e. they are not there for traction! “Bar banging / barging” riders will result in the offending rider receiving a time penalty. Serious incidents may result in exclusion – don’t cost yourself valuable positions or your race by riding irresponsibly.

PITS:
The pit area, marshalling and lap scoring areas will be signposted and taped out. The limit is one pit crew member per entrant. Individuals are required to provide themselves with a fire extinguisher at their pit site. Bikes must only be always ridden at walking speed in the pit area/car park. The penalty is up to exclusion, by a senior marshal's discretion.

Refuelling can only take place in the pit area.
NO SMOKING in the fuel area, the penalty is an exclusion for your rider.
ABSOULTELY NO mini/pit bikes in the pits or surrounding area/venue.

MARSHALLING / CLERK OF COURSE:
The marshalling and lap scoring areas are OUT OF BOUNDS to all spectators, pit crew and riders with no exceptions. ANY queries about lap scoring are to be made to the information point. Likewise, all protests are to be lodged with the Clerk of the Course within 30 minutes of the race results being made public. Do not approach any other race official/volunteer with complaints or protests, as they legally can’t help you. The Clerk of the Course’s decision is final.

RIDING ON SITE:

ABSOLUTELY NO mini/pit bikes in the pits or surrounding area. No pre-riding of the course is allowed. Any competitors found on the venue in the preceding weeks will be jeopardising the future of the event and will, therefore, face exclusion. Only bikes officially entered in the race may be moved around the site during the event. Outside of the racetrack, you may only ride your bike to and from the pits at walking speed. No riding anywhere else on the venue.

BREAKDOWNS:
If you break down on the track, you can only continue in the direction of the course. You must not leave the course or take a van out to try to recover your bike. If you do need your bike recovered you can inform the checkpoints, travelling marshals and we will have the bike recovered to the pits. Please make every effort to walk your bike to the nearest mile marker to make it easier for marshals to find you and not waste their time due to you finding other means of picking your bike up or the bike becomes operable again.

HEALTH, SAFETY, SECURITY & SPEEDING:
Those attending this event do so at their own risk. Please be aware that the health, safety and security of your children, possessions and vehicles are your own responsibility, and the race officials will not be held responsible for any loss or damage that occurs. We want everyone to enjoy themselves, so please take care.
Also, be aware that there are plenty of speed cameras in the local towns and speed restrictions are enforced, be careful of your speed.

CONTACT:
If you do need to contact us, please make sure you have read the FAQ’s first – you’ll probably find your answer in here. Otherwise, email info@outdoorwelshevents.co.uk or phone 01639 874404.

CHEATING:
Any riders to be found cheating, by shortcutting the course will have their time on that lap omitted.
Marshals have been thoroughly trained to spot discrepancies in times due to cheating and anyone found to be suspected of cheating will be docked their last lap. Allowance has been made for faster final laps, but marshal’s decision is final.

CHEQUERED FLAG:
The chequered flag is normally raised once we have reached the cut off time in each race.

Valleys Xtreme AM & PM - Any riders still out on the track, they will be stopped at the next checkpoint, your finish position will be reverted to the previous checkpoint you rode through.

PARKING:
Stewards are on site from Friday afternoon through to Sunday evening to assist you with your parking. Access to the site is always restricted and any vehicle wishing to leave before the event must do so with steward's permission. Stewards will consider whether you are a day visitor or staying for the full weekend and will, therefore, advise you to park accordingly. All vehicles and their contents are left at the owner's risk and are not covered by our insurance.

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