Adult Regulations

ELIGIBILITY
Open to all riders 16 and over.
Please remember that 16/17-year-olds will need to have their parent or legal guardian present when signing on.

VENUE / START AND FINISH
The event will start and finish at “Walters Arena”, signed off the A4109, near Glyn-Neath, A465, South Wales SA10 9LU.
A map to the venue can be found on Google Maps. Please take note of the directions as there are two stretches to the A4109 and the entrance to the event is on the stretch from Glyn-Neath to Ollwyn NOT where the road that passes through the town of Seven Sisters.

ENTRIES
• Entries are open shortly after the previous event with early bird savings.
• Entries open: 1st November 2017
• Entries close 3rd January 2018 or sooner if full. (We will announce via the website when entries are full)
• Late entries will be accepted online up until one week before the event. On the day entries are allowed but may be charged at a higher price.

CANCELLATION
If the event is canceled a suitable date will be reset and monies will be carried forward. If you cancel for any reason prior to the week before the event a £10 administration fee will be retained. If you cancel within seven days of the event no refunds will be given. After the event, no refunds will be given. This event is run in accordance with ORPA Standing Regulations for Hare & Hound endurance type events.

CLASSES
The event is open to all riders over the age of 16. No teams are allowed. This is a solo event only.

  • Pro/Expert
  • Clubman A and B
  • Veterans A and B
  • Sportsman

All riders can have one or more bikes, provided they are approved via scrutineering. However, which ever bike you qualify on must be the one you race with.

NB. All bikes must be scrutineered in order to ride on our course.

COURSE LAYOUT
The course will consist of approximately 15 to 18-mile lap. The course will be of a challenging nature through forest trails, gravel tracks and demanding inclines and declines run entirely on private land.

RIDERS BRIEFING & SIGHTING LAP
Both Saturday and Sunday morning on the start line at 9.30am. All bikes should be on the start line and ready by 9.15am

The Sighting lap will be available for both the speed and extreme tests on Saturday 7th January 2017 before you can progress into the time trials.

RACE START
The start of the main race on Sunday 7th January will be a dead engine start, with groups leaving from the qualifying time set the day before – the first wave starting at 10.00am.  This means you will need to line up on the start line at 9.15am.

Once lined up, you will be allowed to warm up your bikes, and then all engines MUST be switched off at 9.55am.

RACE DURATION
Once the race has started the chequered flag will go out when the lead rider has completed 3 laps. The clerk of the course MAY, depending on the conditions on the day, alter this finish time. Once the finish flag goes out, no rider may start another lap. Each checkpoint will close within 15 minutes of the lead rider completing their third lap. You will now have less than 15 minutes to get to the next checkpoint, in order to record your last position. Failure to reach the checkpoint within 15 mins will result in the previous checkpoint position being recorded.ireworks will be set off to let the remanding riders know the race is over. Checkpoints will close 1hr after the leader has finished the race. Your position will be defined by how many laps/checkpoints you have completed. Your position will be defined by how many laps/checkpoints you have completed.

Ie. lap 2, checkpoint 1.

Once the checkpoints have closed you will be escorted back to the finish.

Every rider that completes one lap will be awarded a finisher’s medal.

The finisher’s medal will be graded by a number of full laps completed.

  • Gold:     3 Laps
  • Silver:    2 Laps
  • Bronze:  1 Lap

In order to be classified as a ‘Finisher’, you need to complete at least one lap.

NO HELP ZONE
Any rider who is brave enough to do the 3rd lap (afternoon race only) will be presented by a “no help zone” riding section. Any riders to be seen getting any outside assistance in the “no help zone” will be penalized and lose the 3rd lap. Any rider who is also on their third lap can help a fellow rider.

SIGNING ON & SCRUTINEERING
• Signing on and bike checking will start from 8.00am on Saturday morning.
• If you cannot make it for this time you must phone the Event Secretary beforehand, and we will try to accommodate. Phone number to contact 01639 841765

TYRES
Front and Rear tyre choice is unrestricted.

CAMPING & PARKING
The site is on hard ground people with tents be warned (bring something to sleep on)
Parking for caravans and motorhomes will be available; HOWEVER, this is not a public campsite so there is no electricity, showers or running water. You need to bring your own water for drinking and washing. Portable toilets will be provided. Catering will be available daytime both Saturday and Sunday.

THE PRESENTATION
The presentation will be on site, in the Marquee one hour after every rider returns to the finish line. Approximately around 2.30pm to 3.00pm. Please stay around and enjoy a hard-earned drink and some hot food.

RACE MANNERS
Please observe all “walking speed” markers. Remember to stop and help fallen or injured riders, i.e. they are not there for traction! “Bar banging / barging” less capable riders and causing them to fall off will result in the offending rider receiving a time penalty. Serious incidents may result in exclusion – don’t cost yourself a position or your ride by riding irresponsibly.

PITS
The pit area, marshaling, and lap scoring areas will be signposted and taped out. There is no space for general camping in the pit area, use the designated parking sites. The limit is one pit crew member per entrant. Each team/individual is required to provide themselves with a fire extinguisher at their pit site. Bikes must only be ridden at walking speed at all times in the pit area/car park. A penalty is up to exclusion, by a senior marshal's discretion.

Refuelling can only take place in the pit area.
NO SMOKING in the fuel area, a penalty is an exclusion for your riders.
Absolutely NO mini/pit bikes in the pits or surrounding area.

MARSHALLING / CLERK OF COURSE
The marshaling and lap scoring areas are OUT OF BOUNDS to all spectators, pit crew, and contestants, with no exceptions. ANY queries / nasty wrangles about lap scoring are to be made to the Information point. Likewise, all protests are to be lodged with the same Clerk of the Course within 30 minutes of the race results being put up in the marquee which will be just after the presentation after this time results will become final. Do not approach any other race official/volunteer with complaints or protests, as they legally can’t help you. The Clerk of the Course’s decision is final; no correspondence will be entered into.

RIDING ON SITE
There will be no riding on the site or race course at any time. No pre-riding of the course is allowed – either by adults or youth. Any competitors found on the venue in the preceding weeks will be jeopardising the future of the event and will, therefore, face exclusion. Only bikes officially entered in the race may be moved around the site during the event. Outside of the race, you may only ride your bike to and from the pits/parc ferme at walking speed. No riding anywhere else on the venue.

BREAKDOWNS
If you break down on the track, you can only continue in the direction of the course. You must not leave the course or take a van out to try to recover your bike. If you do need your bike recovered you can inform the information point or a traveling marshal and we will have the bike recovered to the pits. Once your bike is recovered to the pits by our team you may repair it or change your tag to your teammate and re-enter the race. Please make every effort to walk your bike to the nearest mile marker to make it easier for marshals to find you and not waste their time due to you finding other means of picking your bike up or the bike becomes operable again.

HEALTH, SAFETY, SECURITY, and SPEEDING
Those attending this event do so at their own risk. Please be aware that the health, safety, and security of your children, possessions, and vehicles are your own responsibility, and the Race Officials may not be held responsible for any loss or damage that occurs. We want everyone to enjoy themselves, so please take care.
Also, be aware that there are plenty of speed cameras in the local towns and speed restrictions are enforced, as are parking restrictions, be careful of your speed and how you park. Thanks.

CONTACT
If you do need to contact us, please make sure you have read the regulations first – you’ll probably find your answer in here. Otherwise, email info@valleysxtreme.com or phone 01639 841765.

TRADE STANDS
If you would like to have a Trade Stand at our next event, please contact the Event Secretary on 01639 841765, or alternatively email info@valleysxtreme.com

TIMETABLE
Please see the respective race pages under Races

SCORING
Each rider entered into a race will be supplied with one wrist transponder which must be placed on your right wrist and will require you to stop and scan at the traffic lights based on the scoring line. Transponders must be worn at all times. All transponders must be returned at the end of the race.

TRANSPONDERS
Transponders are yours and yours alone and any variance to this will be penalised. If you are unable to finish your race, the transponder must be handed into the Marshals Marquee / Race Control otherwise your times will not be recorded. Failure to return a transponder will incur a fixed cost to the individual rider.

CHEATING
Any riders to be found cheating, by shortcutting the course will have their time on that lap omitted.

Marshals have been thoroughly trained to spot discrepancies in times due to cheating during this last hour and anyone found to be suspected of cheating will be docked their last lap. Allowance has been made for faster final laps but marshals decision is final.

CHEQUERED FLAG
The chequered flag is normally raised once the first rider has completed their third lap and the course will remain open for one hour thereafter. Riders have that one hour to complete the lap they are on.

Presentations will follow at approximately 2.30pm to 3.00pm dependent on all riders have finished their races and the course is clear.

PARKING
Stewards are on site from Friday afternoon through to Sunday evening to assist you with your parking requirements. Access to the site is restricted at all times and any vehicle wishing to leave before the event must do so with steward's permission. Stewards will take into account whether you are a day visitor or staying for the full weekend and will, therefore, advise you to park accordingly. All vehicles and their contents are left at the owners risk and are not covered by our insurance.

BIKE MANAGEMENT
All bikes must be scrutineered if you intend to ride within any of our races. No bike will be allowed on the course without the correct marshal stickers. Bikes cannot be ridden in any of the car parks. Riding in the pits is allowed but only at walking speed. Failure to comply with this will result in you being ejected from the site.

No vehicles may be parked in the pits, bar racing bikes.

TOP